Receptionist

Answering of the switchboard and directing calls to correct the department or person.

General Data capturing- capture invoices that were invoiced the previous day from dispatch. Filling of invoices- done daily. Collection of PODS’- once a week from sales counter to send all POD’S, record all POD’S on system. Messages- make sure all messages are given correctly and a record is kept e-mail relevant person. POD’S or invoices requested must be recorded in a book and signed for by that person requesting them (copies should be made and original back in the file). Pull out all POD’S, stamp to certify that they are correct and sign. Telkom & Switchboard fault reporting- when there is a fault on one of the telephone line’s report it by sending an e-mail or phone IT department at Head office. Assisting with POD’s when requested by different departments. Ensuring filing is done correctly as per auditors requests. Assist with arranging couriers to collect ...