Office Assistant / Girl Friday

Duties and Responsibilities: Switchboard must screen calls before transferring to the relevant person. Greeting all visitors in a professional manner. Scanning, photocopying for the accounts department and contracts department. Assisting other personnel administration, making necessary phone calls, scheduling appointments when necessary, as well as booking hotels and flights. Assisting with foreign travel i.e. liaising with travel agents regarding flights, visas requirements, travel requirements, booking medicals if necessary. Filing and scanning all contract waybills and then saving the PODs to the different contract folders. Enter the waybill numbers in the CW or SW spreadsheets. Processing all customers vendor documents. Submit to customer and follow-up. Complete supplier credit applications. Submit to supplier and follow-up. Completing all general request for information forms for tender purposes or contract purposes. Sending customers documents they would require e.g., BEE certs, ...

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