Office Assistant [1]

Responsibilities

• Provide administrative, secretarial and support to others in the office to maintain an efficient office environment.
• Answer phones and transfer to the appropriate staff member.
• Take and distribute accurate messages.
• Greet and assists clients and direct them to the correct staff member.
• Coordinate messenger and courier service
• Receive, sort returned checks, checks and cash vouchers, and reports.
• Monitor incoming email and answer or forward as required
• Fax, scan, and copy documents.
• Maintain and organize office filing and storage systems.
• Update and maintain databases such as mailing lists, contact lists and client information
• Retrieve information when requested
• Update and maintain internal staff contact lists
• Type documents, reports and correspondence as maybe required.
• Coordinate and organize appointments and meetings. ...