Experienced Administrative Coordinator (3+ Years Required | Travel & Expense Focus)

ProPivotal

📍 Cambridge, Massachusetts, United States

Full-time Secretaries and Administrative Assistants

Job Description

Experienced Administrative Coordinator (3+ Years Required | Travel & Expense Focus)

We are seeking a highly organized Administrative Coordinator with a minimum of 3 years of administrative experience to provide dedicated support to a group of faculty members. This position involves high-volume expense reimbursement, travel coordination, and professional communication on behalf of multiple stakeholders. The position offers a pay rate of $25 per hour.

Key Responsibilities:

  • Provide administrative support to 4–5 faculty members
  • Coordinate domestic and international travel arrangements
  • Process expense reimbursements (preferably using Concur or a similar system)
  • Draft internal and external communications and documents
  • Schedule meetings and appointments; create itineraries
  • Assist with planning and coordination of events, including logistics for outside speakers and consultants
  • Minimal calendar management (facu...
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