Executive Assistant – Medical Societies

We are seeking an Executive Assistant to provide high-level administrative and operational support to leadership and to our medical society and healthcare association clients. This role will manage calendars, coordinate meetings and travel, prepare materials, and serve as a trusted point of contact to ensure executives and engagements run smoothly.

Key Responsibilities

• Manage complex calendars, scheduling, and time prioritization for leadership across multiple time zones.
• Serve as a primary point of contact for executives, clients, and external stakeholders, maintaining professional and responsive communication.
• Coordinate meetings, board and committee sessions, webinars, and annual conferences, including agendas, materials, logistics, and follow-up action items.
• Arrange domestic and international travel, accommodations, and detailed itineraries.
• Prepare and format presentations, reports, correspondence, and ...