Executive Assistant, Administration (SAEC)

Responsibilities

As an Executive Assistant, Administration (SAEC), you will be at the core of our mission and support the Vice‑President and leadership team.

• Provide direct administrative support and manage day‑to‑day activities.
• Independently manage calendars, shifting priorities, deadlines, and follow‑ups for various files and projects.
• Coordinate business travel arrangements (bookings, accommodations, logistics) and prepare expense reports.
• Develop, maintain, and update files, databases, and systems used for processing confidential information.
• Track and coordinate sponsorship payment requests, validate documentation, obtain required approvals, and monitor budgets.
• Follow up on decisions, actions, deliverables, and next steps from meetings, committees, and governance bodies.
• Ensure the classification, organization, and document management of the Vice‑Presidency.
• Plan, coordinate, and prepare va...