Executive Assistant | 4773

Responsibilities

• Manage Founder’s email (Google Workspace) and prioritize urgent communications.
• Handle calendaring, scheduling, and coordination of meetings.
• Serve as primary point of contact for incoming calls via Dialpad.
• Attend and support internal meetings, capturing action items and next steps.
• Manage billing and time entries in Clio Manage (high-priority revenue-impact function).
• Ensure accurate tracking of billable work and prevent revenue leakage.
• Support administrative documentation tied to billing and workflow accuracy.
• Track and manage daily tasks and follow-ups across the organization.
• Coordinate permit applications and third-party documentation (surveys, engineering plans, etc.).
• Ensure execution of structured workflows and deadlines across projects.
• Develop, refine, and document SOPs for firm-wide operations.
• Support implementation of scalable workflows ...